Terms of Use
These Terms of Use ("Terms") govern access to and use of KitFiler Money, a personal and team bookkeeping SaaS operated by KitFiler LLC, a United States company ("KitFiler", "we", "us") at kitfiler.com.
1. The service
KitFiler Money provides tools to record accounts and transactions, categorise spending, manage budgets and goals, run reports, collaborate in teams with roles, and use AI Bookkeeper features (including email ingest at addresses ending in @ai.kitfiler.com). Features may change as we improve the product.
2. Accounts and responsibility
KitFiler Money is only for people aged 18 or older. By creating an account you confirm that you are at least 18. We close accounts we learn belong to someone under 18.
You must provide accurate registration details and keep your credentials secure. You are responsible for activity under your account and for data you enter or forward into the service (including mail sent to your AI mailbox). Team owners/admins decide who may join their workspace and with which role.
3. Acceptable use
You may use the service only for lawful bookkeeping and related personal or business record-keeping. You must not misuse the platform (including probing for vulnerabilities outside an authorised programme, scraping at abusive rates, uploading malware, attempting to access another team's data, or infringing others' rights).
4. AI features
AI Bookkeeper and related extraction or Q&A features may be inaccurate or incomplete. You must review suggested categorisations, extracted amounts, and replies before relying on them. AI outputs are operational aids only.
5. No financial or tax advice
KitFiler Money is not a bank, accountant, auditor, or tax adviser. Reports, AI summaries, and records do not constitute financial, legal, or tax advice. You remain responsible for your own books, filings, and professional advice.
6. Plans, free trial and billing
Each workspace gets a free trial of three months from the day it is created (for workspaces created before pricing launched on 25 September 2026, the trial runs from that date). No payment card is needed for the trial.
After the trial, full use of a workspace requires a paid plan, currently US$12.99 per month per workspace, billed monthly in advance through our payment processor, Stripe. Team members invited to a workspace are included. You may instead prepay for several months at the same monthly price; prepayments carry no discount and do not renew automatically.
Founding member offer. While the offer is open, workspaces that subscribe or prepay pay US$7.99 per month for their first 12 months of paid service, after which the regular price applies. We will email the workspace owner and admins before the price changes. KitFiler may close the founding offer to new subscribers at any time at its discretion; closing it does not change the first-year price of existing founding members.
If a trial or paid period ends without payment, the workspace becomes read-only: you can still view and export your data, but syncing, AI features and changes pause until payment is made. The end of a trial does not by itself delete your data. You may cancel a subscription at any time; access continues until the end of the period already paid for.
7. Fair usage
Every plan includes all features, subject to fair usage. KitFiler decides, at its sole discretion, whether usage is excessive, for example usage far beyond that of a typical household or small business, or usage that places an unreasonable load or cost on the service (such as AI requests, bank connections, email volume or storage). Where usage is excessive, KitFiler reserves the right to cap that usage or to bill for the extra usage. Before doing either, we will send a notice to the workspace owner by email.
To keep blockchain scanning quick for everyone, crypto tracking has these technical limits, which apply automatically: up to 10 crypto wallets per workspace and up to 5,000 imported transactions per wallet (from the blockchain or a CSV file). If you need more, email admin@kitfiler.com and we'll consider raising them.
8. Availability and changes
The service is provided as available. We aim for reliable uptime but do not guarantee uninterrupted access. We may update, suspend, or discontinue features with reasonable notice where practicable.
9. Intellectual property
The KitFiler Money application, branding, and documentation are owned by KitFiler LLC or its licensors. You retain rights in content you lawfully upload; you grant us a limited licence to host and process it to provide the service.
10. Limitation of liability
To the extent permitted by law, the service is provided "as is" and "as available" without warranties of merchantability or fitness for a particular purpose. KitFiler LLC is not liable for indirect, incidental, or consequential losses (including lost profits or data) arising from use of the service. Where liability cannot be excluded, it is limited to the maximum extent allowed by applicable law.
11. Termination
You may stop using the service at any time and may request account deletion as described in our Data deletion page. We may suspend or terminate access for breach of these Terms, security risk, or abuse. Team admins may remove members from their workspace.
12. Governing law
These Terms are governed by the laws of the State of Florida, United States, without regard to its conflict-of-law rules, unless a written customer agreement with KitFiler LLC specifies otherwise. Disputes arising from these Terms will be heard in the state or federal courts located in Florida.
13. Contact
KitFiler LLC — kitfiler.com. For notices, email admin@kitfiler.com or use support channels listed on kitfiler.com.
This page is a practical summary for a bookkeeping SaaS and is not a substitute for counsel review.